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The Healing Collective Utah, Inc.

2464 Washington Blvd.
Ogden, UT 84401
info@healingcollectiveutah.org

Welcome to The Healing Collective

We’re so glad you’re here!

The Healing Collective was created to be more than a place to work, it’s a community where practitioners can grow, collaborate, and thrive. While you’ll find beautifully designed rooms ready to host your sessions, you’ll also discover something deeper: a space built around connection, learning, and support.

As a member of The Collective, you’re part of a group of dedicated professionals who share a commitment to creating meaningful experiences for their clients. Together, we are shaping an environment where everyone benefits from shared wisdom, continuing education, and opportunities for mentorship and collaboration.

Our approach is intentionally flexible, with month-to-month rentals, curated events, and evolving benefits designed to meet you where you are. As The Collective grows, so will the resources and experiences available to you. We also maintain a limited membership so that every practitioner here feels valued and supported.

We look forward to supporting you as you build your practice, deepen your craft, and connect with others who are equally passionate about the healing arts.

Welcome to The Collective, we’re honored to have you with us!

— The Healing Collective Team

INDEPENDENT CONTRACTOR AGREEMENT

The Healing Collective Utah, Inc.
2464 Washington Blvd., Ogden, UT 84401

1. Independent Contractor Relationship

Contractor is and shall remain an independent contractor, and includes any individual or business entity that books, rents, or uses space at The Healing Collective Utah, Inc., whether as a member, non-member, or under any pricing tier, program, or access arrangement offered by the Collective. Nothing in this Agreement creates an employment, partnership, or agency relationship. Contractor is solely responsible for all taxes, licenses, certifications, insurance, and compliance with applicable laws. Anytime this agreement refers to a “Contractor,” that shall include member, non-member, or under any pricing tier, program, or access arrangement offered by the Collective.

Background Checks
The Collective reserves the right, in its sole discretion, to require background and credential checks for all Contractors, including members and non-members, as a condition of access to the Premises.

Contractor hereby authorizes The Healing Collective Utah, Inc., or its designated agents, to conduct background and credential checks as reasonably necessary to verify qualifications and suitability for participation. The cost may be included in enrollment or membership fees.

Contractor understands and agrees that participation in The Healing Collective is contingent upon satisfactory background and credential check results.

The Healing Collective Utah, Inc. reserves the right, in its sole and absolute discretion, to deny or revoke Contractor’s membership, access, or participation based on information obtained from any background or credential check, or if the Collective determines that such participation may pose a risk to clients, staff, or the community.

All enrollment and administrative fees are nonrefundable, including in cases where participation is denied or revoked as a result of background check findings.

Independent Business Acknowledgment

Contractor acknowledges that they are operating an independent business, and that no membership, room rental, or access arrangement alters this independent status. Contractor is solely responsible for building and maintaining their own client base, setting service prices, and conducting marketing. The Collective makes no representation or guarantee regarding the number of clients Contractor may obtain, income Contractor may earn, or outcomes of services provided.

Non-Employment Disclaimer

Contractor acknowledges that they are not an employee of The Healing Collective Utah, Inc. The Collective will not withhold taxes, provide benefits, or pay unemployment or workers’ compensation insurance. Contractor waives any claim to such benefits.

Workers’ Compensation Waiver

Contractor understands that they are not covered by The Healing Collective’s workers’ compensation policy and is responsible for obtaining personal coverage if desired.

2. Scope of Services and Compliance

Contractor shall only provide services for which they are trained, certified, and legally permitted, and shall ensure that all services are performed in compliance with applicable federal, state, and local laws, regulations, licensing requirements, and professional standards. Contractors who are not licensed medical professionals shall not provide medical advice, diagnose, treat, prevent, or prescribe for any physical, emotional, or mental condition, and shall not represent or imply that their services constitute medical, psychological, or mental health treatment.

Contractors must refer clients to licensed medical or mental health professionals for emergencies or conditions outside their scope of practice and are solely responsible for determining when such referrals are appropriate.

Contractor acknowledges that The Healing Collective Utah, Inc. does not supervise, direct, control, or evaluate the services provided by Contractor and does not assume responsibility for the quality, safety, legality, or outcomes of such services.

3. Space Access, Scheduling, and Noise

Contractors may book furnished treatment rooms or other designated spaces (“Premises”) subject to availability and the Collective’s scheduling system and policies, whether booking as a member or non-member. Standard booking hours are 8:00 a.m. to 8:00 p.m. unless otherwise communicated by the Collective. Bookings must be made in accordance with the Collective’s then-current scheduling requirements.
Use of the Premises is temporary, non-exclusive, and limited to the specific time reserved through the Collective’s booking system. No tenancy, leasehold interest, or possessory right is created by this Agreement or by any booking. Contractors are solely responsible for scheduling, managing, and communicating with their own clients, and no booking creates any right to continued access or future availability.
The Collective does not guarantee the availability of specific rooms, spaces, equipment, or times and reserves the right to reassign rooms or modify access as reasonably necessary for operational, safety, or facility needs.
The Collective is a shared environment. While reasonable efforts are made to maintain a quiet and professional atmosphere, complete silence or soundproofing cannot be guaranteed. Contractors acknowledge the possibility of:

• Street and city noise due to location,
• Activity and noise from Encircle on the first floor,
• Sounds from adjacent rooms, common areas, and other tenants.

Contractors agree to communicate these potential environmental noises to clients as needed and may use white noise or other tools at their discretion.

4. Enrollment Fee

Contractors may be required to pay a one-time, nonrefundable enrollment or onboarding fee, in an amount determined by the Collective and published on its official website or booking platform, prior to being granted access to the Premises. Contractor acknowledges that enrollment or onboarding fees are disclosed prior to payment through the Collective’s website or booking platform.

Such fee may include, as applicable:

• The Contractor’s first month of membership dues,
• Administrative and setup costs associated with onboarding, and
• A nonrefundable deposit toward room access and facility use.

All enrollment, onboarding, administrative, and access-related fees are nonrefundable under all circumstances, including early termination, withdrawal, denial of access, or revocation of participation, except where otherwise required by law.

Lost or compromised access credentials (such as keycards, fobs, or door codes) shall incur a replacement fee in the amount published on the Collective’s official website or booking platform. Contractors must immediately notify The Healing Collective Utah, Inc. of any lost, stolen, or compromised credentials so that access can be promptly deactivated to protect the security of all members and clients.

The Collective may, in its sole discretion, offer scholarships, discounts, or promotional pricing toward enrollment or onboarding fees.

5. Fees, Payments, and Pricing Authority

Contractor agrees to pay all fees, dues, rental charges, deposits, and other amounts required for access to or use of the Premises at the rates published on the Collective’s official website or booking platform at the time of booking or billing.

All pricing, rates, fees, and payment terms are subject to change at the Collective’s discretion and will be reflected on the Collective’s website or booking system. Contractor acknowledges that the website and booking platform constitute the sole authoritative source of current pricing. Pricing changes apply prospectively and do not affect bookings already paid for, unless otherwise stated at the time of booking. By booking space, maintaining access, or continuing participation after any pricing update, Contractor acknowledges and accepts the then-current published rates and terms.

Contractor agrees that no reliance may be placed on prior pricing, printed materials, proposals, or superseded exhibits.

6. Furnishings, Equipment, and Storage

The Collective provides standard furnishings and linens, including laundry services. Contractors may bring their own equipment and supplies, which must be removed immediately after each use.

No storage is provided. Contractor acknowledges that the Collective does not accept custody, control, or responsibility for Contractor’s property, equipment, supplies, or personal items, and no bailment relationship is created. The Collective is not responsible for loss, theft, or damage to Contractor’s property.

Rooms must be left in clean, orderly condition. Contractor is responsible for the cost of repair or replacement, or additional cleaning due to damage, misuse, or excessive cleaning needs caused by Contractor or Contractor’s clients.

Security Disclaimer

The Collective does not provide security services. Contractor is solely responsible for safeguarding personal and business property. The Collective assumes no responsibility for theft, vandalism, or loss occurring on the Premises.

7. Payment Procedures & Cancellations

• Payment Timing: Payments are due at the time of booking or billing, unless otherwise expressly stated on the Collective’s website or booking platform.
• Payment Method: Payments shall be made through the Collective’s designated website or booking system, or such other method as the Collective may approve in writing.
• Late Payments: Any late fees, failed-payment fees, or administrative charges shall be assessed in the amounts and under the conditions published on the Collective’s website or booking platform at the time such fees are incurred.
• The Collective may, in its sole discretion, offer a credit toward a future booking in accordance with the policies published on the Collective’s website or booking platform.
• Failure to maintain a valid payment method, resolve a declined charge, or comply with payment requirements may result in suspension or revocation of booking privileges or access to the Premises.

8. Insurance

Contractor must maintain professional and general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate, naming The Healing Collective Utah, Inc. as an Additional Insured, for the duration of this Agreement and any period of access to or use of the Premises.

Proof of insurance must be provided and approved prior to performing any services on the Premises and upon each policy renewal, without request.
The Healing Collective may identify recommended insurance providers that offer discounted rates to Contractors. Contractor is not required to use any recommended provider and remains solely responsible for obtaining and maintaining compliant coverage.
Any information regarding recommended providers or discounts may be updated from time to time and does not constitute legal, insurance, or professional advice.

Failure to maintain active insurance coverage or provide proof of renewal may result in immediate suspension or revocation of access to the Premises until such coverage is restored.

9. Liability and Indemnification

Contractor assumes full responsibility for all services provided and agrees to indemnify, defend, and hold harmless The Healing Collective Utah, Inc., its owners, officers, directors, employees, staff, volunteers, and affiliates from any claims, damages, losses, liabilities, or expenses (including attorney’s fees) arising out of or related to Contractor’s services, actions, omissions, clients, invitees, or use of the Premises.

The Premises are provided “as is” with all faults. The Collective disclaims all warranties, express or implied, and makes no guarantees regarding client volume, outcomes, or earnings, privacy, noise levels, or suitability for any particular purpose.

Assumption of Risk and Waiver

Contractor voluntarily assumes all risks associated with accessing and using the Premises, including but not limited to risks related to shared spaces, other occupants, environmental conditions, equipment, furnishings, ingress and egress, and the conduct of Contractor’s clients or third parties.

To the fullest extent permitted by Utah law, Contractor releases and waives any claims against The Healing Collective Utah, Inc., its owners, officers, directors, employees, staff, volunteers, and affiliates arising from Contractor’s access to or use of the Premises, except to the extent caused by the Collective’s gross negligence or willful misconduct.

The obligations under this Section shall survive any suspension or revocation of access to the Premises and any termination or expiration of this Agreement.

10. Health, Safety, and Product Use

Contractor agrees to comply with all applicable health, sanitation, safety, and infectious-disease protocols and all laws and regulations applicable to Contractor’s services.

Contractor is responsible for all products, tools, substances, or materials introduced in their sessions, including essential oils, sprays, or scented items. Contractor must ask each client about allergies or sensitivities and document any restrictions as part of Contractor’s own professional practices.

The Collective cannot guarantee an allergen-free or scent-free environment and is not liable for any allergic reactions, sensitivities, injuries, or outcomes arising from products, substances, or materials introduced by any Contractor or Contractor’s clients.

Contractor acknowledges that The Healing Collective Utah, Inc. does not monitor, control, approve, or supervise the products or substances used by Contractors and does not screen clients for medical conditions, allergies, or sensitivities.

Contractor further agrees to comply with all facility safety rules and prohibited-item restrictions set forth in Exhibit A, including restrictions on open flames and combustible materials.

11. Confidentiality & Data Privacy

Contractor is solely responsible for maintaining the confidentiality and security of all client records and information and must comply with all applicable privacy and data protection laws as applicable to Contractor’s business.

Client information may not be disclosed without appropriate consent except as required by law.
Contractor agrees to protect both digital and paper records and may not leave files, devices, or client information unattended or accessible in shared areas.
If Contractor leaves client records or materials on the Premises and fails to retrieve them within fourteen (14) days after notice, the Collective may, but is not obligated to, securely dispose of such materials.
Contractor acknowledges that The Healing Collective Utah, Inc. does not collect, store, access, manage, or control Contractor’s client data and is not acting as a data processor, data controller, or custodian of client information for Contractor’s business.

12. Independent Contractor Waiver & Release

Contractor voluntarily assumes all risks associated with Contractor’s participation in The Healing Collective and use of the Premises consistent with the allocation of risk set forth in this Agreement.

To the fullest extent permitted by Utah law, Contractor releases The Healing Collective Utah, Inc., its officers, directors, employees, staff, volunteers, and affiliates from any claims or demands arising from Contractor’s use of the Premises.

Contractor agrees to indemnify and hold harmless The Healing Collective Utah, Inc. from any claims, losses, or expenses resulting from the Contractor’s use of the Premises, as well as the acts, omissions, or negligence of the Contractor, Contractor’s employees, agents, contractors, clients, or invitees, as further described in Section 9 of this Agreement.

This Section is intended to supplement, and not limit or replace, the liability, indemnification, and risk allocation provisions set forth in Section 9. The obligations under this Section shall survive any suspension or revocation of access to the Premises and any termination or expiration of this Agreement.

13. Policies, Conduct, and Community Alignment

Contractors must comply with all facility rules and policies in Exhibit A: Policies & Procedures, as updated from time to time and published on the Collective’s official website or booking platform.
Contractor acknowledges that the version of Exhibit A posted on the Collective’s website or booking platform constitutes the most current and authoritative version. Exhibit A may be attached to this Agreement for reference purposes only. Continued access to or use of the Premises after notice of any update constitutes acceptance of the revised policies.

The Collective prohibits unlawful, unsafe, or inappropriate activity on the Premises, including harassment, discrimination, intoxication, weapons, or illegal substances, and reserves the right to suspend or revoke access for violations.

The Collective is an LGBTQIA+ affirming space and does not tolerate discrimination or harassment of any kind. Contractors whose conduct violates applicable laws, facility policies, or Exhibit A may have access to the Premises suspended or revoked.

14. Marketing and Media Use

Contractors may list The Healing Collective Utah, Inc. as the location where services are performed in truthful marketing materials.
Use of The Healing Collective’s name, logo, or imagery requires prior written approval.

Contractors must obtain client consent before using any client’s name, image, or likeness in marketing.

At The Healing Collective, we genuinely want to help you grow your business. (Non-Contractual Statement) We love celebrating our practitioners and often share highlights, introductions, and community spotlights on our social media, website, and newsletters to help build your visibility and clientele.

By signing this Agreement, Contractor gives consent for The Healing Collective Utah, Inc. to feature their name, image, likeness, business name, and professional description in these promotional materials, provided all representations are accurate, professional, and related to Contractor’s participation at the Premises.

This consent may be withdrawn at any time by submitting written notice to info@healingcollectiveutah.org, and The Healing Collective will make reasonable efforts to remove or discontinue future use.

Media Consent Acknowledgment:
By initialing below, Contractor acknowledges and agrees to the above marketing and media use terms.

Contractor Initials: _________  Date: ___________

15. Term and Termination

Either Party may terminate this Agreement with thirty (30) days’ written notice; provided, however, that cancellation, non-renewal, or lapse of any membership, subscription, or pricing tier shall not constitute termination of this Agreement and shall instead result in Contractor reverting to non-member status without the need for written notice.

Prepaid fees are non-refundable upon termination, but credits may be offered at The Collective’s discretion.
The Collective may suspend or revoke access to the Premises immediately for non-payment, breach, or unlawful or unsafe conduct, without terminating this Agreement unless expressly stated in writing.
This Agreement shall remain in effect unless and until terminated in accordance with this Section.

16. Governing Law and Dispute Resolution

This Agreement shall be governed by and construed under the laws of the State of Utah.
Venue shall lie exclusively in the state or federal courts of Weber County, Utah.

17. Force Majeure

The Collective shall not be liable for any delay or failure to perform due to events beyond its control, including acts of God, fire, flood, pandemic, or utility outages.
Credits may be issued at The Collective’s discretion, and shall be the exclusive remedy.

18. Recommended Vendors and Service Providers

The Healing Collective Utah, Inc. may, in its sole discretion provide Contractors with a list of recommended professional service providers, vendors, or partners that offer products or services, such as insurance, marketing, photography, printing, business coaching, or wellness supplies, at special rates or with discounts available to Collective members.

These recommendations are provided solely as a resource and convenience to Contractors.
The Healing Collective does not own, control, or operate any of these third-party providers and makes no warranties, representations, or guarantees regarding the quality, reliability, pricing, or suitability of their services.

If a Contractor chooses to engage or enter into an agreement with any recommended or external vendor, that relationship shall be exclusively between the Contractor and the vendor. The Healing Collective shall not be a party to, nor liable for, any agreements, disputes, transactions, outcomes, losses, or damages arising from or related to such engagements.

Contractor acknowledges and agrees that:

• The Healing Collective is not responsible for any acts, omissions, or performance of outside vendors;
• The Contractor remains fully responsible and liable for their own business decisions, contracts, and outcomes; and
• The Healing Collective makes no guarantees or promises regarding the Contractor’s business performance, income, or ability to obtain new clients as a result of any recommendations, participation in the Collective, or use of external services.

19. General Provisions

• Notices:
  All notices, requests, and communications under this Agreement must be in writing and delivered to info@healingcollectiveutah.org or by mail to 2464 Washington Blvd., Ogden, UT 84401. Notices sent by email shall be deemed received on the date sent if no delivery error is returned. Each Party agrees to keep its contact information current.
• Severability:
  If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect to the maximum extent permitted by law.
• No Waiver:
  Failure by either Party to enforce any term or condition of this Agreement shall not constitute a waiver of that or any other right in the future.
• Assignment:
  Contractor may not assign, transfer, or delegate this Agreement or any rights or obligations hereunder without the prior written consent of The Healing Collective Utah, Inc. Any attempted assignment without such consent shall be null and void.
• Entire Agreement:
  This Agreement, including all attached or incorporated Exhibits, constitutes the entire understanding between the Parties and supersedes all prior agreements, understandings, or representations, whether written or oral, relating to the subject matter herein.
• Electronic Signatures:
  Electronic signatures, initials, and acknowledgments shall have the same legal effect as handwritten signatures.
• Attorney’s Fees:
  In any dispute arising from or related to this Agreement, the prevailing Party shall be entitled to recover reasonable attorney’s fees and costs in addition to any other relief available.
• Survival:
  All provisions relating to indemnification, confidentiality, insurance, limitation of liability, dispute resolution, and governing law shall survive any suspension or revocation of access to the Premises and, any termination or expiration of this Agreement.

Signatures

The Healing Collective Utah, Inc.
By: ___________________________
Name: Mariah Law
Title: Executive Director
Date: ______________________

Contractor
Signature: ______________________
Name: __________________________
Date: __________________________

Exhibit A – Policies & Procedures

The following policies ensure the safe, respectful, and professional use of The Healing Collective Utah, Inc. (“the Collective”).

All Contractors are required to comply with these rules at all times. Failure to do so may result in disciplinary action, including written warnings, cleaning fees, suspension of booking privileges, or revocation of access to the Premises or termination of membership status, as applicable.
The Collective may update these policies periodically; notice of updates will be posted within the booking system and/or website.

1. Cleanliness

Contractors shall leave all rooms and common areas clean and sanitary at the end of each rental period, including:

• Disinfecting treatment surfaces;
• Returning furniture and décor to the original setup;
• Disposing of trash in designated bins; and
• Placing used linens in the marked containers.

If the Premises are not left in satisfactory condition, the Collective may charge a cleaning fee in an amount adequate to cover all cleaning related expenses. Repeated violations may result in loss of scheduling privileges or termination of membership.

2. Shared Restrooms

Contractors shall promptly notify the Collective if restrooms require maintenance or supply refills. Personal or client belongings may not be stored in restrooms. Restrooms must be used respectfully and kept tidy.

3. Noise and Environment

Contractors shall maintain reasonable noise levels. Music, sound machines, and conversation should be kept at a volume that does not disturb others. Doors to treatment rooms must remain closed while in use.

Group sessions must comply with posted occupancy limits and city fire-code requirements. Contractors should inform clients that The Healing Collective is an educational and learning facility located on a public street; some street noise or sound from adjacent rooms is expected and cannot be fully eliminated.

4. Candles, Scents, and Prohibited Items

Open flames, candles, incense, smudging materials (including sage or palo santo), space heaters, and other heat-producing or combustible devices are strictly prohibited unless expressly approved in writing by the Collective.

Essential oils and scented products may be used sparingly and only when appropriate for the service being performed. Contractors must:

• Ask clients about allergies or sensitivities;
• Document any restrictions; and
• Notify the Collective if a substance poses a facility-wide concern.

Contractors shall inform clients that The Healing Collective is a shared facility and cannot guarantee an allergen-free environment. If a client has a severe sensitivity or allergy, this location may not be suitable for their needs.

Alcohol, illegal substances, and weapons are prohibited at all times.
All electrical devices must be turned off at the end of each session.

5. Guests, Clients, and Minors

Only paying clients receiving services may be present during sessions. Personal guests, children, or pets are not permitted.
Minors must be accompanied by a parent or legal guardian at all times. Clients and Contractors may remain in common areas up to 15 minutes before or after appointments. The first floor of the building belongs to another nonprofit (Encircle) and is off-limits. Contractors and clients must remain only in areas designated for the Collective.

6. Respect, Professional Conduct, and Safety

All Contractors shall treat clients, staff, and other practitioners with professionalism, courtesy, and respect. Harassment, discrimination, violence, or unsafe conduct will not be tolerated.
Contractors are responsible for any damage to property, furniture, or equipment caused by themselves, their clients, or any third parties permitted on the Premises.
Any accident, injury, spill, or unsafe condition must be reported in writing immediately by text (preferred) to 801-989-8433, or email at info@healingcollectiveutah.org.
If it’s an emergency, always contact 911 first.

Contractors must comply with all applicable laws, including health-and-safety codes and professional licensing regulations.

7. Building Access and Client Supervision

Contractors shall escort clients in and out of the building and ensure doors remain closed after hours.
Clients or third parties may not be left alone in the facility.
Access codes, keys, and fobs are confidential and may not be shared or duplicated.
Lost or damaged credentials must be reported immediately so access can be deactivated; a replacement fee may apply.

8. Security and Emergencies

Contractors must familiarize themselves with emergency exits, fire extinguishers, and posted evacuation routes.
The Healing Collective does not provide Emergency Services of any kind. Contractors are responsible for calling 911 or otherwise coordinating with the appropriate emergency response. If an evacuation of the building is needed, Contractor is responsible for evacuating themselves and their clients.
Security cameras may be used in common areas for safety and asset protection; cameras are never permitted inside treatment rooms.
Contractor assumes full responsibility for the safety and suitability of any products, tools, or substances used.
The Collective is not liable for allergic reactions, injuries, or damages resulting from products introduced by Contractors.

9. Parking

The Collective does not provide dedicated parking. Contractors and clients may use available street parking or the paid Monarch lot.
Parking in Encircle spots, IRS, or restricted lots is prohibited and may result in towing at the vehicle owner’s expense.
The Collective is not responsible for theft, vandalism, damage, or citations incurred while parking.

10. Signage and Decor

Temporary signage, posters, or decorations must be approved in writing by the Collective before display.
No adhesives, nails, or wall alterations are permitted. Contractors are responsible for any damage from unapproved signage or décor.

11. Confidentiality in Shared Spaces

Contractors must safeguard all client information and ensure discussions are conducted privately.
Client names or details may not be discussed in common areas or within hearing distance of others.

12. Enforcement and Policy Updates

Failure to comply with these policies may result in:

• Written warnings;
• Cleaning or damage fees;
• Suspension of booking privileges; or
• Revocation of booking privileges, suspension or revocation of access to the Premises, or termination of membership status, as applicable.

The Collective may modify or update these Policies & Procedures as necessary. Notice of updates will be available on the booking site and/or website, and continued participation after notice constitutes acceptance of the revised policies.

13. Acknowledgment

By signing below, Contractor acknowledges that they have read, understood, and agree to comply with all Policies & Procedures outlined in this Exhibit A.

Contractor Initials: _________  Date: _________